Job description: Administrative Assistant

ARB is seeking an Administrative Assistant!

Albin, Randall & Bennett (ARB) is a full-service, certified public accounting and business consulting firm located in the heart of the Old Port and holds the honor of being one of the Best Places to Work in Maine.

ARB is seeking an Administrative Support Specialist to join our team in delivering excellence through client service, and exceptional administrative support to the firm’s accountants.

This individual will primarily process and assemble client deliverables, such as tax returns, tax estimates, tax extensions, tax notice responses, financial statements, and additional client communications, as needed. This individual will serve as a back-up to our receptionist which requires answering phone, placing orders for supplies and food as well as a variety of other tasks.

Tax return assembly includes editing client instruction letters and assembling required PDF and paper copies by following procedures designed to facilitate ease and understanding for any action items required of the client. Financial statement processing includes formatting, proofreading, editing, footing, drafting, final PDF assembly, and any requested bound paper copies.

Our stellar administrative staff enjoy variety in their work, possess a high order of logic and prioritization; strong grammar, proofreading, and numeracy skills; accuracy in working with detail; adaptability to meet the challenges of a fast-paced environment with finite deadlines and many details; proficiency in Adobe and Microsoft Office, including Outlook, Word, Excel, and PowerPoint; and the tenacity to master additional software programs. If you share these skills and wish to work collaboratively with others please reply to this posting with your cover letter and resume.

ARB offers excellent employee benefits, including health insurance, long-term disability, life insurance, 401(k), FSA, a voluntary dental plan, and generous PTO.

This is a full-time, hourly position requiring some overtime, including some Saturdays January-April.

Job Type: Full-time


  • Relevant: 3 years (Preferred)

Work Location:

  • One location


  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off


Apply Now:

  • Accepted file types: doc, docx, pdf.
  • Accepted file types: doc, docx, pdf.